A Quick Refresher on Counselor Letters for Colleges

By: Patrick O'Connor  Ph.D

Most high school counselors are enjoying a very small window of change.  With the challenges of schedule changes behind them, counselors are now gearing up for writing letters of recommendation for college applications. 

At first, this seems like a great opportunity—what counselor wouldn’t want to spend time talking about the best attributes of their students?  But when letter writing is folded into all of the other fall counseling duties, and the number of letters that need to be written is considered, the joy can quickly fall away.

The best way to keep the joy in your task—and the joy in the letters—is to keep these simple rules in mind:

Paint the big picture.  Teacher letters talk about what it’s like to work with a student in class.  Counselor letters talk about the student’s role in the school and the community.  Leader?  Thinker?  Team builder? Artist?  Rebel? What do they give to the school, by simply being themselves?

Tell a story.  She coordinated the town’s clothing drive when the south end of town flooded, including her own house. His version of America the Beautiful brought tears to everyone at the Labor Day picnic.  Every visitor to our school spends a couple of minutes marveling at her painting in the front hall.  Each sentence has 18 words or less, but brings the reader to your community.  Leave the adjectives in the thesaurus; show them, don’t tell them.

Cut to the chase.  Don’t bother rewriting the laundry list of activities and awards your top students have earned.  That’s somewhere else in the application.  Focus on what matters—which award is the most significant, or unusual?  What club did they start on their own?  What role do they play in your school?

Point out the bumps in the road.  Colleges need to know that the B in Advanced Math is because of a final exam that was taken the day after her father lost his job, or that sophomore year was a wash because his parents divorced.  Mention the adversity, and point out how the student conquered it.  Colleges can only understand the context if you share it.

Finish on an up note.  Based on who they’ve been in high school, what will they give to their next school?  A curious mind?  A disciplined approach to creativity?  The quiet voice in class discussion no college can live without?  You’re a counselor—find the good in a student, even if it’s a work in progress, and share that with the college.

Do what you can.  Yes, counselors at some private schools do write three page letters of recommendation for some of their students.  But those counselors have 50 seniors on their caseload, not 500.  Tell the college you’re swamped, put together a solid paragraph on what separates this student from everyone else, and invite them to call with questions.  That’s more than enough, given all you have to do.

Don’t believe me?  This column is way shorter than most of mine, but it had a lot to say.  I did it; you can, too.

What the White House College News Means to School Counselors

By: Patrick O'Connor  Ph.D

The counseling world has been abuzz this week with the weekend news from the White House that has strong implications for how counselors work with college-bound students.  With a little planning in advance, counselors can make the most of these opportunities, creating even brighter futures for the students they serve.

Updated FAFSA deadline Almost all students applying for financial aid for college have to complete the Free Application for Federal Student Aid, or FAFSA.  Right now, this form can only be filed after January 1 of the year the student wants to go to college, and the student has to use the prior year’s tax information to complete the FAFSA.

Since many students (or their parents) don’t get their tax information right away, this can delay the filing of the FAFSA, or lead some families to conclude it’s just too hard to file the form.  Those families that do file often don’t get a financial aid offer from the college until April, leaving them only a month or so to decide if they really can afford their student’s dream school.

That’s all about to change.  Starting with the Class of 2017—that’s this year’s juniors—students can file the FAFSA in October of their senior year, using their tax information from two years prior (also called “prior-prior year’s taxes”).  One of the real advantages here is that FAFSA filers will be able to allow the federal government to retrieve the required tax information from the filer’s IRS file.  Since the information is two years old, it’s already been submitted to the IRS; it will now just be a question of getting two computers to talk to each other, and that’s much easier than having the filer dig up the information on their own.

This change means a couple of things for high school counselors:

• The Financial Aid Night program you usually run in November or later now needs to be run in September.  Counselors may want to consider making this part of the Senior Night program they already run in the early fall. 
• The same is true for any FAFSA Completion Program that’s typically run in January or February.  It isn’t clear if colleges will start awarding financial aid packages any sooner as a result of this change, but if they do, FAFSAs should be submitted much sooner.
• If families have more information on how much aid they receive, that gives them more time to weigh financial aid offers from different colleges—skills they might not have right now.  Adding these skills into your Financial Aid Night might not be a bad idea.

Updated College Scorecard  The White House had hoped to release a College Scorecard that graded colleges, so families could compare one college to the other.  It turns out that goal was a little ambitious, since there are many, many factors involved in deciding if a college is right for a particular student.

Instead of a single grade, the scorecard offers users armloads of data, allowing families to analyze (for example) the average cost of attendance for students by income level; average starting salary for jobs, and the average monthly payment for students who had to take loans to pay for college.

It’s always hard to say how helpful a new research tool will be used until many students try it out, so counselors need to keep a close eye on this source.  It may be difficult to find time to play with the data on your own, but that might be time well spent, especially doesn’t always tell the whole story behind college choice. 

The Second Day of School

By:  Patrick O'Connor Ph.D

I’ve often said it isn’t hard to go to the first day of school; what’s hard is going to the second day of school.  The energy and excitement of a new start makes that first day something to look forward to, but once the special schedule gives way to a thousand schedule changes, it’s harder to keep the big picture at the forefront of our thoughts.

Stephen Covey insists the best way to move past this challenge is to begin with the end in mind.  To honor that brilliant idea, here’s a reminder of what success looks like, even if it seems miles away right now.

She wasn’t usually this nervous when she came in my office, so I wasn’t quite sure what to expect. She sat down slowly, and said she hadn’t heard from her top-choice college, and it had been six weeks (she’d applied to a rolling admissions school).

This was back in the days when a counselor could call a college, give the admissions office a student’s Social Security number (don’t even think of doing this today), and get a report on the student’s status. As I called I knew what the college would say, and sure enough, I was told she’d been admitted, and would get her letter in the mail in the next few days (like I said, this was a while ago).

I had a big caseload and a busy day ahead of me, so I turned toward my file—and away from the student—to update her record. “Congratulations,” I said over my shoulder, “you’re in.”

I began writing in her record when I heard the smallest of sounds—the one all counselors know by instinct. I turned to find tears running down her cheeks, and all she could say was “Really?”

That moment stayed with me forever. After that, whenever I was privileged enough to give a student admission news, I looked them in the eye, let them know how wonderful this news was, and offered to let them call their parents (right—no cell phones back then either). If they took me up on the offer, I always left the office. This wasn’t my moment; it was theirs.

I’m rarely the first to know an admissions decision anymore, but the students who come by to give me the news, good or bad, always thank me for everything I’ve done.

That’s the best gift a counselor can receive. You come in early every day, run a college counseling program, see all kinds of students and lots of them, support their college interests in ways they never know about, encourage them, inspire them, scold them, do things for them they should really do for themselves, make notes of what you need to do before you see them again, go home late, and lie awake thinking about what else you can do to make this easier for them.

It’s a lot of work, and while they don’t know everything you do, they have some vague idea it’s more than they realize, so they thank you with a depth that expresses both what they know, and what they don’t know. That isn’t just manners, or the right thing to do; that’s gratitude, a feeling that is too rarely experienced in the teenage years, one that points to a greater purpose to life than gratification and suggests that, while high school was awesome, there really may be something to living an adult life after all.

Their best gift of thanks to us only comes once we give the best gift of growth to them—and giving that gift comes one day at a time.

Here’s to the second day of school.

The Newsletter You Really Want to Send

By:  Patrick O'Connor Ph.D

The start of the school year is rich with freshness and opportunity, yet this newness is too often derailed by well-meaning parents who are deathly afraid of the college application process.  What’s really discouraging is that most of these parents can’t identify the cause of their concern.  They’ve just “heard” so much about the perils of applying to college, they are convinced their child’s chances of finding a college right for them (that’s the student) are doomed by what they (that’s the parents) don’t know.

The best thing you could do for most of these parents is send the following newsletter.  It’s more than likely you won’t, or that you realize you shouldn’t, but there’s nothing like starting the school year off with a little self-honesty—and there may be a nugget or two you’ll end up sharing after you adjust the tone.

Here then, is the newsletter you really want to send, but won’t.

My client is the student. Yes, I also want to support and work with my students’ parents, since they are a big part of the team. But they aren’t going to college—the student is, and I have to help get them ready. Let’s work together to make sure that happens.

Let the student drive. This metaphor comes from an admissions officer at a highly selective college, who was asked for the best piece of advice to give parents. The college selection process is an opportunity for students to practice the leadership and autonomy skills they need to be successful in college. Parents don’t take their child’s turns at bat, or perform the bassoon solo for them at the state competition. That’s why the student calls the college with questions and writes their own essays, and parents don’t pretend to be the student when e-mailing questions.

Use college rankings sparingly. Unless your student was personally interviewed by a major magazine, published college rankings aren’t based on their particular interests, goals, and needs. The list we build together will do that, and it’s best to start that list from scratch.

A starter list is six to eight colleges long. This will vary greatly from student to student, but most of the time, students make great college choices if they walk into the first day of senior year with the names of two colleges they’ll get into for sure, two colleges where they won’t need significant financial aid, two colleges in their home state (just in case), and two dream schools. These can overlap, but that’s what works for many students.

Most colleges don’t like resumes. Believe me, if a college wants a piece of information about you, it will ask for it; if you give them too much of what they don’t want, that makes an impression you don’t want to give. All of the information on a resume is already in most college applications; if you have something else you want to tell the colleges, ask me about it.

Waive your FERPA rights. The Family Educational Rights and Privacy Act says, among other things, that you can see the teacher letters and counselor letters that are part of your college applications once they become part of your student record at the college you attend. FERPA does not require the high school to show them to you; the same is generally true for colleges that don’t admit you. That said, it’s best to waive your right; these letters are written about you, not to you, and not waiving your right leads some colleges to wonder why you don’t trust your letter writers.

Deadlines are real. Colleges want complete applications by the date on the form. The College Counseling Office needs one school week to send a transcript. Testing agencies need a month to send test scores, and letter writers need three weeks to write a good letter. I’m a great counselor, but I can’t move back the clock. Learn to plan ahead. 

Great Ways for Counselors to Stay Connected with Each Other

By:  Patrick O'Connor Ph.D

Every year you make the same promise.  This is going to be the year you won’t feel isolated in your work as a school counselor.  You may be the only counselor in your building, but this is the year you’re going to connect to other counselors, and stay connected.

And then, September 15^th comes by, and you wonder what happened to that promise.

This year really can be the exception to the rule—and you don’t even have to leave your office.  Take ten minutes to sign up for these online counselor support resources, and you’ll find more resources at your fingertips than there are schedule changes in the first week of school.

E-mail  Your introduction to the high tech world of counselor support begins with the old school world of e-mail.  First, while this article is being published in HS Counselor Network, there’s a chance some of you have stumbled upon it without subscribing to this great weekly resource, which is sent for free by e-mail to subscribers during the school year. Editor Gene Kalb scours the news for items of interest to all involved with high school counseling issues; this is your one-stop source for all the news that matters to high school counselors.  Subscribe to your regional edition at www.hscounselorweek.com  

The National Association for College Admission Counseling offers the NACAC Exchange for any individual working with students in the college process.  Counselors from high schools and middle schools are active participants, as are college admission officers and other college advisers.  I once went to the Exchange with a question and came back with an answer—from India.  Best of all, it’s free.  Sign up at  http://www.nacacnet.org/learning/communities/exchange/Pages/default.aspx

Facebook  (www.facebook.com) The kids may have given up on Facebook, but that just leaves more room for us grown-ups to play.  Most of these groups are private, which means you have to contact the administrator of the site to request to be added—and in most cases, they’ll let you in once you let them know where you work.

Sign up for one or more of these groups by typing the name of the group in the Facebook search box—the next page will have a Join Group button you click:

Elementary School Counselor Exchange
Creative Elementary School Counselor
Caught in the Middle School Counselors
The Middle School Counselor
High School Counselors’ Network
College Admissions Counselors
Women in College Admission Counseling
The Counseling Geek

Twitter  (www.twitter.com) The social media site that limits posts to 140 characters can be a counselor’s best friend. It sometimes requires some creativity to keep a post to that demanding limit, but with a little practice, your posts can be as inviting and creative as the seasoned Twitterer.

The real challenge with Twitter is finding the groups.  Since they’re all open, you don’t have to join—but you do have to go looking for them.  If you type in #scchat in the Search Twitter box, you’ll see all of the postings school counselors have left for other school counselors.  To post something yourself, just make sure you add the phrase #scchat to any post you make.

Many groups will “meet” on Twitter to do real-time discussions on a specific topic.  A great description of how to participate in a Twitter chat can be found at http://www.postplanner.com/how-to-participate-in-twitter-chats/.  For now, sign up for a Twitter account, and do some counseling searches, with these group names (all Twitter groups start with a #)—these will lead you to more:

#scchat (school counselors)
#escchat (elementary counselors)
#mscchat (middle school counselors)
#hsschat (high school counselors)
#ReachHigher (White House Initiative on College Access)

Things Have Changed While you Were Away!

By: Patrick O'Connor Ph.D

Things Have Changed While you Were Away!

July doesn’t seem to be all that long when you’re a school counselor.  No sooner do you close the door a few days after school is out in June, and you’re walking back in the office in August, after what seems like a really long weekend—but not quite a vacation.

Considering July is only a month long, it’s amazing how much changed in the counseling world, especially in college counseling.  As you get ready to welcome your students, it’s going to help to have this information to share in newsletters and in senior meetings:

FAFSA.com is no more The first change is a good one, and huge relief to counselors working with students applying for financial aid.  For years, we’ve had to tell students and parents to file their forms at fafsa.ed.gov, NOT fafsa.com.  The first is a website run by the US Government; the second is a for-profit company that will help you file your “free” financial aid form—for a fee.

That’s no longer the case.  The US Government now has the rights tofafsa.com, so in a few months, anyone going to that site will be sent tofafsa.ed.gov, which is where they want to be in the first place.  This is a huge relief to counselors; since the financial aid process is confusing enough, this is one less hurdle for parents to leap.

Meritaid.com has moved  Meritaid.com has long been the best website to find a roster of schools in the US that offer merit-based scholarships—and given the cost of college, that list has become more important over the past few years.  Meritaid.com is now part of Cappex.com, which offers a wide array of college search tools—but that can make finding merit scholarships a little more challenging, unless you know the secret. 

The first screen students see at Cappex.com is a registration form to create an account, so it’s easy to assume students have to register before they can see the list of merit scholarships.  Instead of registering, students should slide down the page, until they see the section that reads Merit Aid Scholarships Offered by Colleges.  There’s a drop down menu on the right side; students just find the state of interest, and search for merit money for free.  Cappex is a great site, so register if you want access to all of their resources—but if merit money is all you’re after, registration is optional.

George Washington goes test optional  The biggest July college news came when George Washington University announced it is now has a test-optional admission policy for most students.  As a result, most students who aren’t real fans of the ACT or SAT don’t have to submit test scores; since there are some exceptions (recruited athletes, homeschooled students), it’s important to see the school’s website for details.

Combined with the University of Pennsylvania’s decision to make Subject Test scores optional in their admission process, it’s clear the role of testing in college admissions is once again under close review.  This isn’t the first time testing has been examined with this level of scrutiny; in fact, it seems more colleges go test optional any time SAT or ACT changes their tests, as the SAT is doing this year. Some colleges have made this change for this year’s class, but more will likely follow next fall.  This means students should double-check the testing requirements of all of their colleges before applying for the next two years.

Five Summer Activities to Build a Better College Plan

By: Patrick O'Connor Ph.D

Well, you’ve done it again.  You’re almost out the door for the summer, but your principal has just reminded you about the article you need to write for the summer newsletter.  Now what?

I live to serve—check this off your list!
Like a dirt road after a rainstorm, the road to college has never been bumpier for students and parents.  In April, a record number of college applications led the media to wonder, “Can anyone get into college?”  In May, disappointing financial aid packages changed the question to, “Is college worth it?” It’s now June, and members of the Class of 2015 are off to put their plans into action, while other students and their families are left wondering, “What do I do now?”

Summer gives everyone a chance to stand back and look at the big picture of life after high school.  If you have questions that just won’t wait for answers in August, take these steps to build a solid summer foundation in postsecondary planning:

Understand that more learning is a must.  In this economy, a chance at a reasonable living depends on more school after high school.  This doesn’t have to include a degree from a four-year college, but a Bachelor’s degree has the best record of financial security, since four-year college graduates have the lowest unemployment, and make upwards of $500,000 more in their lifetime than high school graduates.  Certificates and two-year degrees offer their own benefits, so the message is clear; twelfth grade is not the end of the road for formal learning.

Spend two hours building a career map. The best part about learning after high school is that you have more choices in what you can learn, where you can learn, and how you can do it. The best first step in understanding some of your options is to complete a career exploration search.  These computer-based searches give you a list of possible (that’s possible) careers based on your answers to questions about what you like to do.  Once you get your list, you can find out more about each career, including wages, job prospects, and required training, including classes you should take in high school.

Many high schools have a career search program you can use for free; so do most community colleges.  Do some looking around, and be sure to talk with a counselor about your results when school reopens in the fall.

Visit tech centers and college campuses.  It’s one thing to learn about training options online, but nothing compares to seeing a school in action.  Visiting a local college campus or tech center gives you a feel for what’s possible for you.  It’s best to see these programs when they’re in full swing in the fall, but if summer is the only time you can go, call the institution, and make your plans.  Be sure to prepare a list of questions in advance—a good list of tips can be found at http://www.petersons.com/college-search/ask-experts-college-visit.aspx

Check your high school schedule.  How well you learn after high school depends on how well you learn in high school, and that means taking the most challenging classes you can handle.  Scheduling won’t start again until mid-August, but make a note to contact your high school, and make sure your classes will best prepare you for your goals.  Again, this is where your high school counselor can help—in the fall.

Build your plan for paying now.  There are all kinds of ways to meet your postsecondary learning goals, and most have a wide array of price tags, including public universities, community colleges with strong certificate and transfer programs, private colleges that offer significant merit scholarships.  Learn how to maximize your options by visiting https://studentaid.ed.gov/  and http://www.fastweb.com/financial-aid .

Check your high school counseling office’s Web site.  Your local school counselors have helped hundreds of students make strong choices about life after high school.  Most high schools have a Web site with resources they’ve discovered that help their students build strong plans.  Take a look at those options, and stay in touch with your counselor once school re-opens. They may be busy, but they’re never too busy to help a student committed to building a better tomorrow.